Work is performed under general supervision of the Head Start Director. To perform a wide variety of responsible and complex administrative, secretarial and clerical duties for the Head Start Director and staff as assigned; to coordinate and participate in office support functions in support of Head Start program goals and objectives.
- Type and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft or verbal instruction; take and transcribe dictation as required at staff meetings; independently compose correspondence related to assigned responsibilities.
- Maintain an accurate filing and information retrieval system; prepare clerical and other administrative reports from a variety of materials on a scheduled basis
- Assist with training activities, pre-service arrangements to include requisitioning materials, services, and event venues.
- Provides clerical support for Head Start staff.
- Provides desktop publishing as needed for centers: monthly newsletters, diplomas, programs, flyers, give-away tickets, etc.
- Maintains calendar of events, updating as needed.
- Reports end of the month enrollment on the Head Start Enterprise System
- Responsible for the submission of the Program Information Report (PIR) into the Head Start Enterprise System at the end of each program year
- Prepares monthly and/or managerial reports through the Child Plus database.
- Responsible for travel arrangements for parents, staff, Policy Council, and Board members to Head Start training meetings/conferences. Assist all training attendees with travel advance request and documentation to meet fiscal standards.
- Provides clerical support for Policy Council and all Advisory Committees. Initiates and maintains all related correspondence and records.
Perform any other duties as required
- Must be a US citizen; have a Permanent Resident Card, or an alien Registration Receipt Card (Form I-551)
- Must have and maintain a clean driving record (NOT TO EXCEED 6 PTS)
- Must have and maintain a criminal history absent of convictions for violent crimes or for any crime against children.
- Two years of increasingly responsible secretarial experience.
- Advanced computer skills to include experience with Microsoft Office Suite; database entry and report manipulation; desktop publishing.
- High school diploma or equivalent, supplemented by specialized secretarial training.
- College level course work in business administration, public administration or a related field is desirable.